OSL Minutes: LIT Committee Minutes, May 1, 2008

I. Call to order – Susan Moreland called the meeting to order at 9:37am.

II. Minutes of the March 6, 2008 meeting – Georgene made a motion to accept the minutes of the last meeting. Christie seconded the motion. Motion passed and minutes were accepted.

III. OSL Info

a. Rick

i. Distributed information about an IT company called CM IT Solutions.

ii. New version of Symantec End Point protection is available (11.0.2000). Consider migrating from 10.0. This version installs its own firewall and turns off Windows firewall. No need to uninstall older version of Symantec.

iii. Service Packs – it is ok to install the lastest XP service pack. Available for download on the support FTP site. May want to do the install before June.

iv. Upgrading to version 1.6.02 of Millennium is recommended. It works with Vista. Delete contents of jar.cache (not the whole folder) if you run into a problem.

v. Flashdrives – group purchase order being placed this week. Expect delivery mid-May via delivery system.

b. Lisa Davis

i. Perl scripts used in conjunction with create lists enable libraries to create instant webpages with customized book information. She will learn more about this in order to show libraries how to use them on their own websites.

IV. Mixed Bag

a. Christie – asked if turning off computers at night saved electricity. Rick mentioned controversy surrounding this topic. One suggestion was to get rid of glass tube monitors and replace with flat panels. Also, monitors can be set to go into power saving mode. Flat panel monitors should be used at the 1280x1024 resolution to prevent burnout.

b. Mike – Office 2007 problem and opening 2007 documents in Office 2003. Georgene will post on the LIT forum board how to set the default in Office 2007 to save as a 2003 document. Office compatibility packs can also be downloaded.

c. Ray – You can install both versions of Office on the computer and offer both to patrons. He also offers Open Office on the patron computers.

d. Rick – Download portable versions of popular software products at www.portableapps.com. Doing so doesn’t change file associations or installs the program. You can simply use the program to open files.

e. Rick – OSL purchased 1800 Office 2007 licenses. Libraries can run either 2003 or 2007, but does not give licensing to run both at the same time. Group discussed alternatives to purchasing Microsoft Office, such as Google Docs.

f. Georgene – Emails from Millennium. Wording in the email subject heading is confusing. Lisa mentioned maybe changing the wording and voting on alternatives. Some patrons do not understand that they should not reply to these automated emails regarding overdue or reserved books.

g. Christie –asked about library cell phone policies.

h. Georgene – inquired if libraries were using Library Elf.

V. Other – Envisionware. Rick mentioned that OSL may ask Champlin for funds to buy Envisionware. Group discussed Envisionware and print management. John will try to arrange for the next LIT committee meeting to be held in East Providence so that the committee can view Envisionware first hand.

VI. Next Topic – Envisionware will be the next topic. Susan will post the next meeting date on the OSL and LIT boards. We should meet sooner than the next scheduled meting in July.

VII. Adjournment – Meeting was adjourned at 11:50am.

Submitted by Christine Jeffers