1. CALL TO ORDER
This regular meeting of the CLAN Steering Committee meeting was called to order by Chair Kathryn Taylor at 9:40 A.M. at the Warwick Public Library.

Steering Committee members in attendance: Peter Bennett, Carol Brouwer, John Carney, Fran Farrell-Bergeron, Shirley Long, Doug Pearce, Anne Parent, Pat Redfearn, Regina Slezak, Kathryn Taylor, Ulla Virks. Excused absence: Susan Aylward

CLAN Staff in attendance: Rick Payette, Cindy St. Amour

2. MINUTES OF THE May 26, 2005 STEERING COMMITTEE MEETING
VOTED to approve the minutes on a motion by Ulla Virks, seconded by Shirley Long.

3. HORIZON MIGRATION UPDATE
Peter, Kathryn, and Fran reported on the Negotiation Committee's meeting with Innovative.  A draft of the contract amendments was distributed.  

There was much discussion about training, including when, where and by whom.  The model will be to "train the trainers."  System Administrator training will be available for Peter and Cindy.  Training for library staff will be provided prior to going live and then after going live.  Any library wishing additional on-site training from Innovative trainers may do so at additional cost.  HELIN has offered to help with training.   Trainers will all be people who have worked in libraries.

Performance standards were outlined in the contract

The bottom line has increased slightly because Consortium Management Extensions were not included and the manufacturer of the server has increased its cost.  The amount is small enough not to make a difference in the ability of CLAN to do this project. There was much discussion of funding availability.  The committee was comfortable that this was something we could do.

VOTED unanimously to authorize the CLAN President, Kathryn Taylor to sign the revised contract as presented by the Negotiation Committee, on a motion by Carol Brouwer, seconded by Doug Pearce. Kathryn signed the contract.  

There was discussion about PR to the library community.  Fran Farrell-Bergeron will prepared a draft press release to be sent out to the LORI list.  The President will finalize the draft and forward it for distribution.

4. STANDARDIZATION COMMITTEE REPORT
It was reported that Chris LaRoux and the Standardization Committee had distributed a survey.  The committee was impressed with the timely fashion in which this was accomplished.

The result of this survey will be discussed at the Standardization committee Meeting to be held July 11 at Greenville.

5. PERSONNEL COMMITTEE REPORT
There was no report from the Personnel Committee.

6. REPORTS FROM CLAN STAFF (POSTED ON CLANMessage)

Rick reported that he has been getting many questions about receipt printers. A number of libraries have asked for a wireless survey.

Cindy thanked all who responded to the Atrion equipment survey and asked those libraries that have not to respond.  This is important for the negotiation of our maintenance contract with Atrion.

7. OTHER
Davisville Library has requested to be exempt from paying for databases.  The committee discussed the fact that when the decision was made to add the databases it was decided by a vote of the membership that this would not be an option.  Members were paying for the whole packet of services.  Kathryn will reference the appropriate meeting minutes in her reply.

There was discussion of the availability of use statistics for the Gale databases.  Cindy will approach Gale to get use stats for each library.

8. ADJOURNED TO EXECUTIVE SESSION

VOTED unanimously to include Dan Austin in the Executive Session because of his expertise on personnel matters on a motion by Ulla Virks, seconded by Fran Farrell-Bergeron.

VOTED unanimously to go into executive session to discuss personnel matters on a motion by Doug Pearce, seconded by Fran Farrell-Bergeron.

The meeting was adjourned at 12:35.

Respectfully submitted,
Susan Aylward
Secretary
(with notes taken by Regina Slezak in the absence of the Secretary)