1. CALL TO ORDER
This regularly scheduled meeting of the CLAN Steering Committee was called to order by President Laura Marlane at 9:35 A.M. at the Warwick Public Library.

Present were: Jon Anderson, Susan Aylward, Howard Boksenbaum, Becky A. Boragine, Joan Gillespie, Laura Marlane, Leslie Page, Doug Pearce, Regina Slezak, Eileen Socha, Ulla Virks. Absent: Dan Austin, Debbie Barchi, Shirley Long

Also present: John Carney (EPL), Susan Reed (PAW)

2. MINUTES OF THE APRIL 26, 2007 MEETING
VOTED unanimously to accept the minutes of the April 26, 2007 meeting as presented. (Slezak, Virks).

3. TREASURER'S REPORT (Shirley Long)

4. EXECUTIVE DIRECTOR'S REPORT-Joan Gillespie
Joan reported on the following issues:
 
ST. GEORGE's The process is moving along.  They are buying a Millennium self-check license.  Subsequent licenses for other libraries will be available at a lower price. St. George's patrons will become eligible borrowers in OSL after their migration.   St. George's will issue OSL library cards.

EBSCO  If the statewide databases (SurfRI) goes through, then Ebsco has agreed to refund the monies Ocean State Libraries has paid for identical products, prorated if necessary.  We have agreed to consider other products they offer, but without obligation to buy.

Bob Aspri (HELIN) and Susan Saul (Minuteman) have offered their assistance in advising about reports and workflow related to the ILS transition.

Joan has spoken with OCLC about working directly with them.  She is also negotiating with Nelinet.  She will see which offers the better arrangement.  If OCLC does not come in with a substantially lower price, OSL will be staying with NELINET, at least for now.

5. SYSTEM STAFF REPORTS
The Steering Committee did not have questions for Joan on the written reports from the OSL System staff that had been distributed prior to the meeting.

6. COMMITTEE REPORTS (Circ, LIT, Database Management, Reference & Childrens')
The Steering Committee deferred discussion until New Business.

7. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
The senate passed the bill and sent it to the House Finance office where it is sitting.  It is believed that the legislation will be passed this year but will be going unfunded.

8. OLD BUSINESS
a. PAWTUCKET PUBLIC LIBRARY REVISISTED PROPOSAL-Susan Reed presented a draft  agreement between OSL and the Pawtucket Public Library that was revised based on the changes made at the April 26, 2007 Steering Committee meeting. The document was also reviewed by the city of Pawtucket's solicitor, who reworded the final paragraph. A MOTION to accept the document was approved (Aylward, Virks).

b. MOVING THE ILS FROM PPL-OFFICE RELOCATION Joan received a generic lease for the property.  It has been sent to an attorney.  He will be sending OSL a letter of commitment. MOTION was made and accepted to approve up to $10,000 for his services. (Slezak, Pearce)  The time frame for moving into the property is August 1st. Joan is looking into hiring an architect to help with the new location. MOTION was made and accepted to contact an architect to advise on the relocation, cost not to exceed $10,000. (Pearce, Aylward)
-STAFFING OF ILS Joan has received 2 resumes for the ILSL position and 6-8 for the clerical position.  The clerical position may be deferred until after an ILS Technician is hired.

c. OVERDRIVE-IMPLEMENTATION  It was decided by the membership at the quarterly meeting that there would be a record for each item in the catalog with a link to the item in the Overdrive database.  Libraries who buy Overdrive items should treat these acquisitions as they do any others.  

d. ADVANCED SYSTEM ADMINISTRATION TRAINING Innovative has agreed to train Peter via WebEx for a cost of $2500.  
 
9. NEW BUSINESS
a. NOTICES-Rick and Patience went to the May 17th, Circulation head meeting to present the three options available for receiving printed notices.  1. Print your own notices.  2. Have the notices emailed to your library.  3. Have OSL print the notices for some libraries.  Voted to approve the recommendation of the circulation heads that all libraries begin printing their own notices by June 18th. (Slezak, Virks)

b. CHAMPLIN GRANT REQUEST-Joan presented copies of two quotes for the OSL wide Champlin request.  After much discussion it was decided that she would submit the request including Microsoft licenses, since the Envisionware proposal would require more discussion with the membership.

c. WORKING GROUPS-How their recommendations get considered.  There was a lot of discussion about ways to improve communication.  Joan and Laura will meet with the heads of the working groups to discuss the process of their making recommendations to Steering and having the minutes reviewed and posted.

OTHER-Howard reported that a draft of OLIS's Five-Year State Plan, for compliance with the LSTA, was emailed to everyone for public comment. Please send comments by Tuesday, June 5, 2007.

10. ADJOURNMENT
The meeting was adjourned at 10:45 AM

Respectfully submitted,
Becky A. Boragine, Secretary