1. CALL TO ORDER
This regularly scheduled meeting of the OSL Steering Committee was called to order by Vice-President Susan Aylward at 9:35 A.M. at the Warwick Public Library.

Present were: Jon Anderson, Susan Aylward, Debbie Barchi, Howard Boksenbaum, Becky A. Boragine, Carol Brower, Joan Gillespie, Shirley Long, Doug Pearce, Regina Slezak, Eileen Socha, Ulla Virks. Absent: Dan Austin, Laura Marlane, Leslie Page.

Also present: John Carney (EPL), Fran Farrell-Bergeron (WAR)

2. MINUTES OF THE MAY 24 , 2007 MEETING
VOTED unanimously to accept the minutes of the May 24, 2007 meeting as presented. (Socha, Slezak).

3. TREASURER'S REPORT (Shirley Long)
The treasurer's report has been posted on the OSL site.  There are some categories that have been overspent.  They include telephone, mileage, maintenance, insurance, and professional fees. This is partly due to the move and the addition of Ken.

4. EXECUTIVE DIRECTOR'S REPORT-(Joan Gillespie)
Joan reported on the following issues:
Contract with Pawtucket- The contract has been signed
Conference spending- Estimated expenditures for Joan's conference spending is expected to fall below the authorized amount of $5,000.
Posting of minutes - Joan has spoken with the reference group about their minutes, and will be contacting other groups.
Book Donation -Cheryl Smith will once again be donating copies of the latest Harry Potter.  Fifty copies will be distributed.

5. SYSTEM STAFF REPORTS
Written reports from the OSL System staff were distributed prior to the meeting.  A question was asked about the timeframe of the move.  Still set for August 1st.

6. COMMITTEE REPORTS (Circ, LIT, Database Management, Reference & Childrens')
A written report from the Reference Issues Committee had been distributed prior to the meeting.

7. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
Both the Senate and House bills were passed without funding. Committee hopes to have a meeting this summer with the commission.

8. OLD BUSINESS
a. ST. GEORGE's: The process is moving along.  Firewall delay has been sorted out.  The librarian has left and another has been hired to replace her.  They are buying a Millennium self-check license.  Subsequent licenses for other libraries will be available at a lower price. St. George's patrons will become eligible borrowers in OSL after their migration.   St. George's will issue OSL library cards.

b. MOVING THE ILS FROM PPL-OFFICE RELOCATION
The lease is getting close to being signed.  Painting at the five-year mark was added.  The first year's utilities except electric are included. Increased cost will be picked-up by OSL with a cap of 5%.  OSL's Attorney suggested we should have a say on who the other tenants will be.  First set of drawings have been seen.    

-STAFFING OF ILS  Lisa Davis has been hired to be the part time ILS Librarian, and Lesya Kreshchuk has been hired to replace Lisa as the part time Cataloger for OSL.  Lisa will continue to catalog for OSL until Lesya is on board and trained.  Lesya's starting date is 8/8/07.   Renee Borden and Peter will start at the OSL office on July 2nd. The part time clerk position is still open and we are going to wait until we see how the ILS work flows are going before filling it.  
        
c. OVERDRIVE-IMPLEMENTATION  July 1st is the date for OSL to join.  Sessions of Content Reserve and Digital Library 101 have been completed. There are still some concerns on training.

9. NEW BUSINESS
a) Solicitation on the OSL message boards: There was a discussion on whether we should clutter up the board with non-library related things.  
b) Pawtucket Attorney and our new name:  Pawtucket will not pay invoices unless they say CLAN.  We will not be putting CLAN on the OSL bills.  Joan will work out a solution with Susan Reed.
c) Annual patron purge: Peter asked how many years of non-activity should a cardholder have before they are purged it was decided that 5 years was appropriate.
d) Proposal for semi-annual cycle for ILS changes: Joan presented a plan whereas there will be a period of time when people can propose changes to the ILS.  Items can be changed to existing loan rules, but, loan rules cannot be added except during the proposed periods of time.  Motion was made by Regina Slezak and seconded by Ulla Virks to accept the concept of the plan; to submit all ILS changes in OSL to the ILS Committee as presented by Joan.  A friendly amendment was made by Howard Boksenbaum and approved by both Regina and Ulla to change ILS Committee to Steering Committee.
e) Schedule for Steering meetings FY2008
All Steering meetings start at 9:30 a.m., in the OSL office, except as noted. July 26, 2007 - Warwick Public Library , September 6, 2007, October 25, 2007, November 29, 2007, January 24, 2008, February 28, 2008, March 27, 2008, April 24, 2008, May 22, 2008, and
June 26, 2008.

10. OTHER
Howard announced that 6 new members were appointed by the legislature to the Library Board of Rhode Island.  Shirley Long was one of the individuals appointed.

Fran FB would like to see some long term sustainable funding for OSL due to funding difficulties, which includes Champlin's new restrictions.  She is interested in working with a group that would take on this task.  One fear mentioned is that libraries will end up using very old equipment.  

11. ADJOURNMENT
The meeting was adjourned at 10:15 AM

Respectfully submitted,
Becky A. Boragine, Secretary

Next meeting: July 26 at the Warwick Public Library