1. CALL TO ORDER
This regularly scheduled meeting of the OSL Steering Committee was called to order by President Laura Marlane at 9:33 A.M. at the Ocean State Libraries Office.

Present were: Susan Aylward, Debbie Barchi, Carol Brower Becky A. Boragine, Joan Gillespie, Shirley Long, Laura Marlane, Leslie Page, Doug Pearce, Regina Slezak, Eileen Socha, Ulla Virks. Absent: Dan Austin,

Also present: Beth Perry (OLIS) David Macksam (CRA) Beth Johnson (CRA) Fran Farrell-Bergeron (WWA) and Kasey Richards (PAW)

2. MINUTES OF THE SEPTEMBER 6, 2007 MEETING
Voted unanimously to accept the minutes of the September 6, 2007 meeting as presented. (Slezak, Aylward).

3. TREASURER'S REPORT (Shirley Long)
Totals include the majority of the moving expenses.  The Steering Committee did not have questions regarding the treasurer's report.

4. EXECUTIVE DIRECTOR'S REPORT-(Joan Gillespie)
-The Local Holds Committee was not ready to make a report
-Asked III for a quote on Encore, a federated searching product.  
-Each library should be receiving a tri-fold Novelist brochure.
-Negotiated a ½ price savings on the additional space, that OSL available for rent, over the life of the lease
-Ocean State Libraries will be hosting a holiday open house on December 20th from 10am-12pm
-RINET voted to have an OSL representative on their board
-A letter was received by the library that may have been involved in the recent incident regarding fraudulent cards.  The letter stated what steps were being taken in their library so that there would be no chance of further incidents.

5. SYSTEM STAFF REPORTS
The Steering Committee did not have questions for Joan regarding the written reports from the OSL System staff that had been distributed prior to the meeting.

6. COMMITTEE REPORTS (Circ, LIT, Database Management, Reference & Childrens')
Written reports from the E-Zone and LIT committees were distributed prior to the meeting.

7. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
The Legislative Commission met on October 3rd.  Discussion included; legislative initiatives to update library laws in regard to OLIS,  Database funding, Inviting the Governor to a commission meeting, More publicity for commission,  possibility of making the commission permanent,  g4rant funding for Digitization/ Preservation.  The Commission wants to keep everything on the table even though it doesn't look good for this year.
 

8. OLD BUSINESS
a. MOVING THE ILS FROM PPL
-DETAILS ABOUT THE OFFICE RELOCATION Thank you to the Warwick Public Library.  They have been very kind during the move.

-ALL STAFF ONBOARD
Andrea Pleziak will begin as a clerk in January.  

-PLAN TO MOVE EQUIPMENT OUT OF PROVIDENCE
The OC3 needs to be up before all the computer and telecommunication equipment can be moved out of Providence Public Library.

9. NEW BUSINESS
a. CIRCLATION COMMITTEE REQUEST TO ADDRESS STEERING COMMITTEE (Kacey Richards)-Guardian Field The circulation committee would like to see names of the parents or guardians printed on all mailings. Approved. Bills currently are not generated for items under $10. The committee would like to see the amount lowered to $5.  The committee would like to change the time schedule when notices were sent.  A three week loan currently receives notices when they are 14 days, 28 days, and 90 days overdue.  A one week loans receives notices when they are 7 days, 14 days and 60 days overdue.  It will be changed to a three week loan receiving notices when they are 14 days, 28 days, and 60 days overdue and a one week loans receives notices when they are 7 days, 14 days, and 30 days overdue.
b. FUTURE FUNDING FOR OSL- GROUP CHARGE (Fran Farrell-Bergeron) -It was agreed that this group will stay focused on long term sustainable funding for technology. The idea for consolidation of the public library system was brought up at the meeting.  It will further be discussed at the OLIS Directors meeting and hopefully at the next RILA conference.
c. By-Laws Review (Susan Aylward) -The group is very close to finishing.  They will have something for the November Steering Meeting.
d. REQUEST FROM OLIS THAT OSL WILL MANAGE THE GATES GRANT -The second round of Gates grants will be made available in 2008.  OLIS has said that they do not have the staff to take on this commitment.  OLIS staff will be available, at the beginning of the grant cycle, for help with information and grant writing.  Before deciding if OSL will be taking on this commitment, Joan will investigate further.
e. Draft of Budget for FY2009
Draft of the budget was presented. After a short discussion a motion was made to accept the budget as presented (Pearce, Slezak)

10. OTHER
.

11. ADJOURNMENT
The meeting was adjourned at 11:30AM.

Respectfully submitted,
Becky A. Boragine, Secretary

Next meeting: November 29th, location OSL Offices