1. CALL TO ORDER
This regularly scheduled meeting of the OSL Steering Committee was called to order by Vice President Susan Aylward at 9:35 A.M. at the Ocean State Libraries Office.

Present were: Jon Anderson, Susan Aylward, Becky A. Boragine, Joan Gillespie, Shirley Long, , Leslie Page, Doug Pearce, Regina Slezak, Eileen Socha, Ulla Virks. Absent: Dan Austin, Debbie Barchi, Laura Marlane

Also present: Howard Boksenbaum (OLIS) David Macksom (CRA) Melanie Ruggieri (LIN) Celeste Dyer (CUM) John Carney (EPL) Pat Redfearn (WRR) Sue Connor (MID) Susan Reed (PAW) and Kasey Richards (PAW)

2. MINUTES OF THE OCTOBER 25, 2007 MEETING
VOTED unanimously to accept the minutes of the October 25, 2007 meeting with the deletion of one line from the treasurer's report. (Virks, Pearce).

3. TREASURER'S REPORT (Shirley Long)
The same report was presented at the Ocean State Libraries Quarterly meeting.  No questions.

4. EXECUTIVE DIRECTOR'S REPORT-(Joan Gillespie)
Champlin - OSL received their grant in full from the Champlin Foundations.
OSL has received its first electric bill at its new offices.  At $312.25 it was deemed a reasonable amount. There have been some complaints about the call-in telephone number for renewals, since it is no longer a local number for all Rhode Islanders. OSL is looking into correcting the situation. RINET voted Joan Gillespie in as a Director.  OSL will also receive a 15% discount from RINET which has already been built into the 2008-2009 budget.  

5. SYSTEM STAFF REPORTS
The Steering Committee did not have questions for Joan regarding the written reports from the OSL System staff that had been distributed prior to the meeting.

6. COMMITTEE REPORTS (Circ, LIT, Database Management, Reference & Childrens')
Written reports from the LIT and Database Management Committee were distributed prior to the meeting.

7. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
The Karla Harry Commission met. Representatives from the Governor's office were in attendance.  Discussion included the effort to clean up the laws relating to the Office of Library and Information Services, as well as statewide databases and how to fund them.  RILA will be assisting with regional legislative breakfasts.

8. OLD BUSINESS
a. MOVING THE ILS FROM WARWICK PUBLIC LIBRARY-REMAINING DETAILS ABOUT THE OFFICE RELOCATION - Other than some lighting, the offices are complete.

9. NEW BUSINESS
a. By-Laws Review (Susan Aylward) - Susan Aylward presented the results of her six months' work to-date on the review of our membership structure, fee structure, and bylaws. The Steering Committee reacted most enthusiastically to the general concepts and gave her permission to continue working on membership tier structure changes and the interconnected changes to the bylaws and fee structure. She will send an e-mail to the director's group outlining what she has done to date.    
b. REQUEST FROM OLIS THAT OSL WILL MANAGE THE GATES GRANT -It is possible that 46 Rhode Island locations could be eligible for computers. Libraries will need to come up with some matching funds over 2 years. Libraries will also need to use TechAtlas to determine how many computers they will be eligible for.  A motion was made that OSL participate in the Gates Grant. (Virks, Page)
c. HOLDS COMMITTEE REPORT -The committee has reviewed the results of the survey.  After speaking with OSL staff, it was determined that local holds would be extremely time consuming.  Existing rules need to be enforced.
d. APPROVAL TO SIGN BLUE CROSS/ BLUE SHIELD CHECKS MONTHLY Motion was made by Regina Slezak seconded by Doug Pearce that Joan Gillespie have authority to sign monthly checks to Blue Cross.
e. III's ENCORE PRODUCT- A price quote has been received for the product but it is only valid short term.  Barbara Herzog from III presented a demonstration of the program to the attendees.  A motion was made by Doug Pearce, seconded by Eileen Socha, to recommend to the membership to move forward with the purchase as long as it doesn't affect the current budget.  We will exercise the purchase by December 31, 2007
f. Discussion re: CATALOGING OVERDRIVE ITEMS  -A motion was made by Doug Pearce seconded by Ulla Virks that all Overdrive items be added to the OSL catalog as soon as possible.  The steering committee is taking suggestions on the best way to proceed.

10. OTHER
11. ADJOURNMENT
The meeting was adjourned at 11:30AM.

Respectfully submitted,
Becky A. Boragine, Secretary
Special meeting: December 18, 2007 at 9:30am, at OSL Offices