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1. CALL TO ORDER
This regularly scheduled meeting of the OSL Steering Committee was called to order by President Susan Aylward at 9:36 A.M. at the Ocean State Libraries Office.
Present were: Cheryl Abouelazziz, Susan Aylward, Becky A. Boragine, Joan Gillespie, Shirley Long, Leslie McDonough, Amy Nielson, Leslie Page, Eileen Socha, Ulla Virks. Absent: Jon Anderson, Howard Boksenbaum, and Laura Marlane.
Also present: John Carney (EPL) Robert Oliveira (BAR) Kasey Richards (PAW)
2. MINUTES OF THE March 20, 2008 MEETING
VOTED unanimously to accept the minutes of the April 24, 2008 meeting. (Socha, Page).
3. TREASURER’S REPORT (Shirley Long)
No questions for Shirley on her report.
4. EXECUTIVE DIRECTOR’S REPORT—(Joan Gillespie)
Joan’s report addressed the following issues:
a)The issue of some individual library staff members misusing the system. There has been no response from 2 of the original 4 libraries that Joan contacted. Two additional libraries are also involved.
b)OSL has requested $7500 of the Gates monies for the tasks they have taken on. Ten computers are available for redistribution to eligible libraries.
c)EBSCO had sent an invoice for $223,000, but Joan reminded them the contract specified $215,000.
d)Still waiting for some Members Agreements to be signed.
e)Lisa and Patience are offering more courses for members.
f)Innovative will bill OSL in September when Encore is actually installed.
g)Providence has not yet paid the late fee interest owed.
h)North Providence is looking to ask the Champlin Foundations, on their personal request, for $60,000 to purchase Ipod compatible media from Overdrive.
5. SYSTEM STAFF REPORTS
The Steering Committee did not have questions for Joan regarding the written reports from the OSL System staff that had been distributed prior to the meeting.
6. COMMITTEE REPORTS (Reference, Lit, Database Management, Childrens & Circ)
There were no written reports this month.
7. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
Howard has written a report for the commission. There are no meetings set.
1) OLD BUSINESS
a) POSSIBLE CHANGE IN AUDITOR— The old auditor charged $5770 for preparing both the financial statement and the audit. The possible new auditor is proposing to charge $5500. Joan will look further into the merits of splitting the audit process into preparation of the financial statements and preparation of the financial audit.
2) NEW BUSINESS
a) MILEAGE RATE CHANGE
A request was made to increase the mileage rate from 48.5 to 50.5. A motion was made by Leslie and seconded by Ulla Virks to continually follow the IRS reimbursement numbers.
b) CIRCULATION COMMITTEE, Kacey Richards and Bob Oliveira
The circulation committee would like to see the guardian field added in permanently. They will be working on cleaning up the field through June 30th. The Circ Heads committee presented some recommended changes to the circulation policies. Changes below were agreed upon by the Steering Committee:
Policy 2 section 3 item b changed to "Patrons may not borrow if they have unresolved lost items on their card."
Policy 2.1 item A changes as follows: "No loans will be made to patrons with outstanding lost materials. Exceptions may be made, with good and sufficient reasons, by a person in authority at the loaning library." Policy 2.1 item C changes to "The OSL "Materials Lost and Paid" form will be used or you may print a slip from the fines paid record. This form will then be forwarded with the payment to the owning library."
Policy 3 shall be changed to read as follows: PURPOSE: To establish guidelines to be followed when overdue library materials are not recovered returned from patrons and not cleared from the patron record. POLICY: 1. A list of unrecovered materials will be provided to each OSL library by Central Site upon request, or can be printed by each member. 2. Items will change to BILLED status after 30 days.
Policy 4 item 1 changes to "One renewal per item if owning library allows renewals. No overrides permitted except by the owning library."
8. OTHER
9. ADJOURNMENT
The meeting was adjourned at 10:45AM.
Respectfully submitted,
Becky A. Boragine, Secretary
Next meeting: July 10, 2008 at 9:30am, at OSL Offices
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