1. CALL TO ORDER:  This regularly scheduled meeting of the OSL Steering Committee was called to order by President Susan Aylward at 9:40 AM in the Ocean State Libraries Office.

Present were:  Cheryl Abouelaziz, Jon Anderson, Susan Aylward, Howard Boksenbaum, Becky Boragine, Joan Gillespie, Shirley Long, Leslie McDonough, Amy Neilson, Leslie Page, Eileen Socha, and Ulla Virks. Absent: Laura Marlane

Also Present:  Regina Slezak

2)  MINUTES OF THE OCTOBER 2, 2008 MEETING:

Voted to approve the October 2^nd minutes on a motion by Ulla Virks, seconded by Eileen Socha.

3)  TREASURERS REPORT: Shirley Long

The report for the first quarter has been posted.  There were no questions for Shirley on her report.

4)  EXECUTIVE DIRECTORS REPORT: Joan Gillespie

Joan’s report addressed the following issues:

Rick:  Has been working on updating 329 computers.  This will allow libraries’ computers to download updates during non business hours.

Ken: Has been helping with the switches at Providence Public Library while continuing to work on Bristol.

Peter: Has been working with various OSL staff on several projects including adding a Blu-Ray icon and separate material type, Encore and 8e6.

Lisa:  Has been holding training sessions on Overdrive, Millennium and Create List.

Minutes:  Leslie McDonough wondered about ways to improve the notification process when information and minutes are posted to the Support site. OSL will be looking into an Opt-in RSS feed for minutes notification.

5)  System Staff Reports:  The Steering Committee did not have questions for Joan.

6)  Lib Futures Committee Report: Eileen Socha

The subcommittee on the structure of all state library funding has met and will be forming focus groups made up of library directors.

7) Old Business:

a)      Overdrive: The budget that will be presented in November will include two subscriptions, as an addition to each library’s Overdrive fee, for Always Available items, at an additional cost of $6,000.  Approval of this purchase will be asked of the membership prior to the vote on the budget.

b)     Reclamation and OCLC Symbol change: 

OSL plans on using the company, Backstage, for authority cleanup.  One million records are expected to be given to Backstage and then sent on to OCLC.  Motion was made by Leslie McDonough, seconded by Shirley Long, to go forward with this project with the stipulation that the cost is not to exceed $40,000.  The motion passed unanimously. Monies saved from not using Atrion this year will be used to pay Backstage. OSL will regularly update OCLC with our holdings after the reclamation project.  In an effort to have the OSL Millennium database ready for these updates, a motion was made by Leslie McDonough, seconded by Ulla Virks, that only OSL staff can delete last copy bib records from Millennium. The motion passed unanimously. The consensus was to choose RIOSL as our new OCLC Symbol.

8) New Business:

a)      Draft of FY2010 Budget: Draft of the OSL budget was presented.  A motion was made by Eileen Socha, and seconded by Ulla Virks, to present the budget to the membership. The motion passed unanimously.

b)     Velti conversation regarding mobile telephone messaging: 

OSL is currently in the exploratory stage with Velti.  This product sends out text messages to patrons.  There is a $25,000 base fee per year as well as an additional fee of $1000 per library.  The total fee would be split among the interested libraries.

c)      Policies for institutional lending cards

No new policy was set, but libraries are not allowed to have any patrons circumvent the library rules.

d)     Technology Plan:  A motion was made by Shirley Long, seconded by Leslie McDonough, to accept and forward the OSL tech plan to OLIS. The motion passed unanimously.

e)      Open House in December:  It was decided that OSL would forgo an open house in December.

ADJOURNMENT;

The meeting was adjourned at 11:05AM

Respectfully submitted:

Becky A. Boragine, Secretary

Next Meeting:  Steering November 20, 2008 at 9:30 AM in the OSL Offices